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Are you passionate about making a difference?

At Vale Domestic Abuse Services (Vale DAS), we provide specialist support to women and children affected by violence against women, domestic abuse, and sexual violence (VAWDASV). Join us in empowering survivors and helping them build safer, healthier futures. Learn more about us here.

Our Values

Curiosity

Strengths-focused

Collaborative

Self-awareness

Integrity

Kindness

Inclusive

Dedication

The Role

Our current Finance and Facilities Manager is retiring. We are therefore seeking an experienced interim manager to provide leadership and continuity for Vale DAS’s finance function during a period of organisational review and transition.

Vale Domestic Abuse Services provides specialist support to women and children who have been subjected to violence against women, domestic abuse and/or sexual violence (VAWDASV).

As a member of the Leadership Team, the postholder will ensure sound financial management, effective controls and compliance, accurate reporting, and robust support for organisational decision-making. The role will also oversee business support, routine people administration and office operations, supported by the Business Support Officer and specialist external advisers where required.

The focus of the role is to maintain stability, safeguard organisational resources and support a smooth transition to the future permanent structure. A full handover will be provided. Appointment to this fixed-term role does not guarantee appointment to any future permanent post.

The postholder will operate within Vale DAS policies, financial controls and delegated authority. Strategic responsibility and executive accountability remain with the CEO. Material financial, legal, employment, health and safety or compliance risks must be referred promptly to the CEO.

What This Job Does

Financial Management & Reporting:

✅ Maintain effective financial systems, records, controls and supporting documentation using Xero.

✅ Monitor income, expenditure, budgets and cash flow, ensuring financial information is accurate and timely.

✅ Prepare management accounts and financial reports for the CEO and Board of Trustees

✅ Monitor the financial performance of grants, contracts and restricted funds, identifying variances, risks and required action

✅ Prepare financial monitoring returns and supporting information for funders, commissioners and regulatory bodies

✅ Provide financial information, costings and budget forecasts to support funding applications, tenders, contracts and business planning

✅ Work with budget holders to support sound financial management and decision-making

Banking, payroll, pensions and compliance:

✅ Oversee banking arrangements, financial transactions and reconciliation processes in accordance with Vale DAS policies and delegated authority

✅ Oversee donations, corporate card expenditure and petty cash arrangements

✅ Manage the relationship with the outsourced payroll and pension provider, ensuring accurate information is provided and queries are resolved promptly

✅ Check and approve payroll and pension reports within delegated authority and arrange payments

✅ Support year-end processes by preparing reconciliations, working papers and supporting documentation for the external accountants and auditors

✅ Provide financial information and supporting documentation required for statutory, regulatory and organisational reporting requirements, including Charity Commission and Companies House returns prepared by the CEO

✅ Review and manage organisational insurance arrangements

Rent and Housing Benefit:

✅ Oversee the recording, reconciliation and monitoring of rent and Housing Benefit income, including rent due and voids

✅ Support annual rent reviews and related financial processes with housing association and local authority partners

Line Management:

✅ Line manage the Business Support Officer (Finance), providing supervision, direction and support

✅ Allocate and oversee finance, office and administration tasks, ensuring work is completed accurately and on time.

✅ Support the development of the Business Support Officer and contribute to a positive and collaborative working environment

Office, Facilities & Assets:

✅ Oversee routine office administration, facilities management and health and safety compliance, supported by the Business Support Officer

✅ Ensure appropriate arrangements are in place for office maintenance, servicing, supplies, equipment and contractor management

✅ Monitor compliance with routine health and safety requirements and escalate significant issues where necessary

✅ Maintain organisational asset records and support effective management of physical, IT and digital assets

People & HR Administration:

✅ Maintain accurate HR records and routine employment administration, including contracts, personnel records, right to work checks, DBS records, absence monitoring and training records

✅ Ensure payroll, pension and employment records remain accurate and up to date

✅Provide managers with guidance on standard HR procedures, documentation and record-keeping requirements

✅ Refer employee relations matters, formal casework, policy interpretation and specialist HR issues to the CEO and external HR advisers

Handover & Continuity

✅ Receive a structured handover from the outgoing Finance and Facilities Manager

✅ Maintain continuity of finance, office and people administration functions during the contract period

✅Support an effective handover to the future permanent postholder or organisational structure at the end of the contract

Organisational Contribution

 ✅Contribute to Leadership Team discussions and organisational planning

✅ Act as an ambassador for Vale DAS and demonstrate behaviours consistent with our values

✅Participate in supervision, training and development as required

✅Work within Vale DAS policies and procedures

✅Undertake other reasonable duties consistent with the level and purpose of the role

Your Knowledge & Expertise

Essential:

✅ An accountancy qualification such as ACCA, CIMA, CIPFA or AAT, or equivalent substantial experience

✅ Recent experience preparing management accounts, budgets and cash flow forecasts

✅Experience of financial management in a charity, not-for-profit, publicly funded or similarly regulated environment

✅ Experience using Xero or similar accounting software

✅Experience overseeing payroll and pension arrangements

✅ Experience preparing year-end reconciliations and supporting external audits or independent examinations

✅Provide managers with guidance on standard HR procedures, documentation and record-keeping requirements

✅ Experience monitoring multiple funding streams, grants or contracts and producing financial reports

✅ Experience providing financial information to senior leaders, trustees or non-finance stakeholders

✅ Strong Excel skills and attention to detail

✅Experience line managing or supervising staff

✅ Ability to organise and prioritise workload, work independently and meet deadlines

✅Understanding of confidentiality, data protection and good governance

✅Commitment to the values and mission of Vale DAS

Desirable:

✅ Experience working within a charity governed by a Board of Trustees

✅ Experience preparing financial information for funding applications, tenders and contract management

✅Experience of routine HR administration and employment records

✅ Experience overseeing office facilities or health and safety compliance

✅Understanding of housing-related support, rents or Housing Benefit

✅ Understanding of the issues affecting survivors of domestic abuse and violence against women

✅Welsh language skills, written and/or spoken

How to Apply

Complete the application form by clicking HERE. Application closes on midnight 29th October.